Important

You are browsing the documentation for version 4.1 of OroCommerce, OroCRM and OroPlatform, which is no longer maintained. Read version 5.1 (the latest LTS version) of the Oro documentation to get up-to-date information.

See our Release Process documentation for more information on the currently supported and upcoming releases.

Available in OroCommerce

Configure Request for Quote Settings per Organization

Hint

This section is a part of the RFQ and Quote Management topic that provides the general understanding of the RFQ and quote concepts in OroCommerce.

On the RFQ configuration page, you can enable RFQ feature for the back-office and storefront, control RFQ Notification options and Guest RFQs.

To configure the request for quote settings per organization:

  1. Navigate to System > User Management > Organizations in the main menu.

  2. For the necessary organization, hover over the More Options menu to the right of the necessary organization and click to start editing the configuration.

  3. Select Commerce > Sales > Request for Quote in the menu to the left.

    Note

    For faster navigation between the configuration menu sections, use Quick Search.

Rfq configuration options per organization

  1. Clear the Use System check box to override the global configuration options.

  2. In the General section, customize the following options:

    Enable RFQ — the option enables the OroCommerce-driven RFQ functionality for the back-office. The back-office users will be able to work with the submitted RFQs, process them, and convert to quotes if accepted.

    Enable RFQ (Store Front) — the option enables the OroCommerce-driven RFQ functionality for the storefront. Your customers will be able to submit RFQs from the storefront.

  3. In the Notifications section, configure notifications for all the parties concerned, namely:

    • an assigned sales representatives of the customer

    • the owner of the customer user

    • the owner of the customer

    For the aforementioned parties the options are the following:

    • Select Always to notify the related entity each time an RFQ is submitted.

    • Select If user has no sales reps assigned to notify the related entity only in case they do not have any assigned sales representatives.

  4. In the Guest RFQ section, set whether guests are allowed to submit a request for quote. By default, guest request for quote submission is disabled. To enable it, clear Use System and select the Enable Guest RFQ check box. When the guest RFQ is enabled, click Save Settings to display the additional Guest RFQ Owner Settings section.

Hint

Make sure you enable Guest Shopping Lists in the back-office to let guest customers create RFQs from the shopping lists in their storefront.

  1. In the Guest RFQ Owner Settings section, select the user who will be the default owner of all guest RFQs. Depending on the roles and permissions of the owner, guest RFQs may or may not be viewed and managed by the users who are subordinated to the owner.

    Note

    To enable users from the same business unit or organization (that the owner belongs to) to view and manage guest RFQs, adjust permissions for the Request for Quote entity in their roles accordingly.

  2. Click Save Settings.